Draft · for Patriot Angels design partners

Privacy notice

VisibleHours is workplace software for company-owned computers. Canonical site: visiblehours.com. This draft describes what the product collects today. It is not legal advice and must be reviewed before a public launch.

Who this is for

The service is offered to organizations. An admin creates an organization at signup. Employees belong to that organization. Admins can only see people and activity inside their own org.

What we collect

• Admin account data: name, email, password hash, organization name.
• Employee roster: name, work email, invite code, device name.
• Activity: active application name, window title, optional browser domain, idle vs active, timestamps.
• Optional screenshots of the company device screen, only when an admin turns them on. Blur (downscale) is on by default when shots are enabled.
• Optional screen recording sessions (on-demand or scheduled), only when an admin turns a recording tier on. This slice stores session start/stop, Windows-agent screen clips or file uploads, and a demo sample MP4 for managers.
• Billing metadata from Stripe: customer id, subscription status, seat count.
• Optional mobile-web check-in punches (in or out), only when an admin turns the policy on. A location, accuracy, and inside/outside geofence flag are stored only when the employee shares coordinates in the browser or a future agent sends them on a punch.

What we do not collect

VisibleHours does not log keystrokes, clipboard contents, webcam, or microphone. The Windows agent does not log GPS or personal-device traffic. There is no background phone tracker and no store app in this slice.

Visibility

While tracking is on, a tray icon stays visible on the Windows PC. Employees can pause or quit from that menu. If the icon is not there, the agent is not running.

Company devices and notice

Design-partner installs are intended for Patriot Angels company devices. Before screenshots are enabled, the organization should give employees written notice (see the employee notice template in the repository) that names what is recorded, that the tray is visible, and that screenshots are optional and org-controlled.

Retention and access

Activity and screenshots are stored by the organization's deployment (database and local screenshot files). Admins of that org can view them in the dashboard. There is no cross-org access.

Product write-up: Privacy and retention on a company PC. Written notice template: /notice.

Contact

Questions about this draft go to the Patriot Angels operations owner (Cody) until a public privacy contact is published.